Want to learn more about deploying Datascan for your next stock take?

Put Your Stock Take Process Into Action

Experience greater accuracy, more control and less investment of time and money when you implement Datascan. The customised and easy-to-use technology aids your sales associates through the stock take process from start to finish. Retailers who deploy Datascan also have the audit function and real-time reporting available to them right at their fingertips during a physical stock take. Our typical retailer engagement is made up of three distinct phases:

Pre Stock Take Planning

  • Datascan assigns account managers to each client to plan stock takes up to a year in advance.
  • Account managers work with clients to determine stock take best practices and identify necessary changes to gain maximum efficiency and take accuracy.
  • Retailers’ corporate staff interacts with Datascan to plan scheduling of stock takes, process changes and scanner requirements.
  • Software configuration, reporting requirements and change requests are discussed, tested and implemented accordingly.
  • Training materials are provided by, reviewed and updated as necessary by Datascan.

Stock Take Execution

  • Datascan prepares individual store shipments of scanners and equipment, fixture tags and training materials in advance of the stock take date.
  • The Support Desk contacts each store to assist with equipment set-up, testing and answer any initial questions prior to a stock take.
  • Store fixture maps are prepared and fixture tags are laid throughout the store by the staff.
  • A quick 20-minute Training Session is scheduled for the stock take team, scanners are allocated to the store staff and the scanning begins.
  • Real-time reporting is available to all stores during a stock take and can be monitored by store managers, store associates and corporate staff.
  • Real-time variance reporting is available and drives re-counts as a cautionary tool for the stores.
  • Store managers are able to close the stock take utilising pre-defined procedures and controls.
  • Comprehensive reporting of variances, audits and stock take results are available immediately after close to those present at the stock take and others located remotely.
  • Datascan’s 24/7 Client Support Center is available to resolve any issues and provide troubleshooting assistance throughout the entire process.
  • Stores pack and return equipment to Datascan using the same shipping containers and Datascan’s pre-printed shipping labels.

Post Stock Take Review

  • Provide productivity and accuracy analysis by store and sales associate.
  • Identify stock take trends at the store, department and SKU level.
  • Assess effectiveness of stock take procedures, audit policies and store-wide planning.
  • Review incoming calls to the Datascan Client Support Center with clients to identify trends and potential areas for process improvement.

Learn more about the importance of inventory accuracy from our blog